Working groups

A working group is a group of Wordscope users who share a project list. An agency can keep one group per client, so the project managers on that client open the same projects. A professor can keep one group per class, so they can open the students’ exercises and comment on a segment.

On Wordscope TEAM, every member of the working group can open the projects in that group.

The Working group field is shown on Wordscope TEAM accounts and on Campus accounts. A solo subscription stays on Personal and does not show the field.

In a Wordscope TEAM working group, every member can open the other members’ projects. On Campus, only the professor can open the students’ projects in a group the professor created. Students see their own projects.

Campus professors and students: see For professors and For students. On Campus, Students is created for the programme and is already selected when you create a project.

What is a working group

Each working group is a separate list on List Projects / Open. Personal is your own list. A project in a working group is visible to the people in that group, according to the rule above.

You choose the group when you create the project. You can move the project to another group later from the project row.

Create a working group

Create the group before the project, or while you are still on the project creation page. The same window opens from both places. For example, create Client ACME and add the two colleagues who will work on that client.

To create a working group from List Projects:

1️⃣ Open List Projects / Open.

2️⃣ Open the Choose Working Group menu at the top right.

3️⃣ Click Create New Working Group.

4️⃣ Under Assign a name to your working group, type the name. For example, Client ACME.

5️⃣ Under Add members, type a colleague’s email address and press Enter.

6️⃣ Repeat for each person you want to add.

7️⃣ Click Create.

[Screenshot: Create New Working Group window, with the name and Add members fields]

Each person receives an email inviting them to the group. The group then appears in their Choose Working Group menu.

To add someone later:

1️⃣ Open the Choose Working Group menu.

2️⃣ Click the gear next to the group.

3️⃣ Under Invite Members, type the email address and press Enter.

4️⃣ Click Close.

The same window is Modify Working Group. To rename the group, edit the name under Change Working Group Name, then click Close. The gear is also on the Working group menu of the project creation page.

Choose a working group when you create a project

The new project is filed in the group selected in Working group. On Wordscope TEAM, the menu keeps the last group you used. If you have not chosen one yet, it selects Personal. On Campus, it selects Students when that group exists.

To file a new project in a working group:

1️⃣ Start a new project.

2️⃣ On the same row as Project name, From, To, and Subject, open the Working group menu.

3️⃣ Select the group. For example, Client ACME.

4️⃣ Add the file.

5️⃣ Click Analyze.

[Screenshot: Working group menu on the project creation page]

Create New Working Group in that menu opens the same window as on List Projects.

Move a project to another working group

Choose Working Group, at the top of List Projects, filters the list. The working group dropdown on the project row is the control that moves that project. It shows the group the project is in now, such as Personal. The dropdown is available when you belong to more than one group. The project moves as soon as you select the new group.

To move a project:

1️⃣ Open List Projects / Open.

2️⃣ Open Choose Working Group and select the group that currently contains the project, so the project is on screen.

3️⃣ On that project, open the working group dropdown on the right of the row.

4️⃣ Select the group you want to move the project to.

[Screenshot: Working group dropdown on a project row in List Projects]

Open Choose Working Group again and select the new group to see the project on that list.