For team managers
If you run a translation team, agency, or in-house language department, Wordscope Team lets you manage Project Manager licences, monitor usage, and keep everyone on one subscription.
As the team manager (subscription owner), you:
- Subscribe to a Wordscope Team plan (Team Bronze, Silver, or Gold).
- Add Project Manager email addresses to your team roster.
- Monitor per-seat usage from the Usage tab and the roster table.
- Invite unlimited linguists to individual projects — linguists do not appear on the roster and are not billed.
Project Manager vs linguist — In industry terms, a Project Manager creates and assigns projects; a Linguist translates assigned work. With Wordscope Team you pay only for PM seats on your roster. Linguists open a project link and work under your subscription at no extra cost.
Step 1 — Subscribe to Wordscope Team
- Open the subscriptions page: https://pro.wordscope.com/subscriptions.php
- Select the Corporate / Agencies tab (Team).
- Choose a plan: Team Bronze, Team Silver, or Team Gold (per Project Manager seat).
- Choose Monthly or Yearly billing (yearly saves 10%).
- Add at least two people to the roster besides yourself (the subscription owner). Team plans require a minimum roster size before you can subscribe.
- Click Preview your changes, review the cart, then confirm payment (credit card or PayPal).
Note: While you are on a trial, seats and cost control are locked. Pick a paid Team plan to proceed.
Extra Volume: Additional AI-assisted words beyond each seat’s included allowance are available on Team Silver and Team Gold. Extra Volume is not available on Team Bronze. If you downgrade to Bronze, any extra volume is removed at the end of the current billing period.
Discount coupons & Bronze: You cannot downgrade to Bronze while a discount coupon is applied to your subscription. Discount coupons are not available on Bronze plans. Remove the coupon or wait until it expires before selecting Team Bronze.
Step 2 — Add Project Managers to the roster
After subscribing, stay on subscriptions.php (Corporate / Agencies tab).
- Paste your Project Managers’ email addresses in the roster area (one per line, or separated by commas or semicolons).
- Click + Add to Team.
- Review the roster table (emails, status, subscription tier, word usage).
- When you are satisfied, click Update roster (or Preview your changes when billing changes are involved).
Invited users receive an email with instructions to sign up or log in. They must register with the same email address you added to the roster.
Note: Newly added members may show status waiting validation until seat activation completes after payment. This can take a few minutes — refresh the page to update.
Removing roster members: If you remove a roster member, the removal is scheduled for the end of the current billing period. The member keeps access until then (status: pending removal). You can cancel a pending removal before the period ends to keep the seat.
Minimum team size: You cannot reduce the roster below the minimum team size (two members besides you) while on an active Team subscription. Undo pending removals or add another member before previewing.
Usage tab
As subscription owner, the Usage tab shows:
1. Your personal usage
- Current usage period (start and end dates)
- Words used / included words / remaining
- Progress bar for AI assistance consumption
- Extra words from the Cost Control pool, when configured
2. Team snapshot (this period)
When you have roster members, a summary table shows:
| Row | What it shows |
|---|---|
| Team manager (you) | Your own words used, extra used (if any), remaining. |
| Other users on this subscription | Combined usage of active Project Managers on your roster. |
| Team total | Overall consumption for the Team licence this period. |
3. Projects this period
Your own project-level breakdown — useful if you also translate or demo in the tool.
Per-seat usage on the roster table
For day-to-day management, the roster table is the main place to monitor each Project Manager.
| Column | Purpose |
|---|---|
| Project Manager address on the roster. | |
| Status | e.g. active, waiting validation, pending removal. |
| Subscription | Licence tier for that seat (e.g. Team Silver, Team Gold). |
| Included words (AI Assistance) | Monthly word allowance for that seat (per user / per period). |
| Max extra words | Cap from your Cost Control spending pool for the team. |
| Total used words (this period) | How many AI-assisted words that user has consumed this period. |
| Remaining included words | How much of their included allowance is left. |
Typical workflow
- After a large MT/AI assignment, check Total used words per Project Manager.
- Identify users near Remaining included words = 0 before a deadline.
- Use roster Status to confirm everyone is active.
- Add Extra Volume or raise Cost Control if the team needs more capacity.
Usage tab vs roster — when to use which
| Need | Where to look |
|---|---|
| One Project Manager’s exact consumption | Roster → Total used words / Remaining for that row |
| Whole team total this period | Usage tab → Team snapshot |
| Your own usage as team manager | Usage tab → personal summary |
| Which project used words (one user) | Usage tab → Projects this period |
Cost control & Extra Volume
Extra Volume (Team) — purchase additional AI-assisted words for your organization (on Silver and Gold).
Cost Control — set a spending cap (maximum extra words billable this period). Only words actually used are charged; the cap limits the maximum. Changing cost control does not trigger an immediate charge.
Increases vs decreases: Increases to seats or Extra Volume are charged immediately (prorated for the rest of the current period). Decreases take effect at the end of the current billing period.
Decreases are deferred: If you downgrade your subscription, remove seats, or lower Extra Volume, these changes will be effective at the end of the current billing period (the date shown on the subscriptions page). Until then, your current plan, seats, and allowances remain in force.
Roster colours (legend on screen)
| Colour / status | Meaning |
|---|---|
| Normal | Current active member |
| Green | Newly added (waiting validation / waiting for seat activation) |
| Red | Marked for removal (still active until period end) |
| Yellow | Email updated but not yet saved |
Managing your subscription
Upgrades
Upgrading plan tier (e.g. Team Silver → Team Gold), adding seats, increasing Extra Volume, or switching monthly → yearly is applied immediately. The price difference is charged today (prorated).
Downgrades & cancellations
The following changes take effect at the end of the current billing period — not immediately:
- Plan downgrade (e.g. Team Gold → Team Silver or Bronze)
- Subscription cancellation
- Removing roster members (seats)
- Decreasing Extra Volume
- Switching yearly → monthly billing
Restore your current plan: When a plan downgrade is scheduled, you can click Restore [Plan] on your current plan card to cancel the scheduled change and keep your current tier.
Before you cancel: When you cancel, the subscription remains active until the end of the current billing period. You can reverse cancellation before then using I changed my mind – keep my subscription. Tell everyone on your roster to back up their translation memories and glossaries — they will lose access when the period ends.
Email notifications: Roster members receive email notifications when you upgrade, schedule a downgrade, cancel the subscription, remove their seat, or reactivate a pending removal.
Switching to an Individual subscription
Wordscope Team and Individual (freelance) subscriptions are separate products. To move from Team to Individual, you must cancel your Team subscription and subscribe again on the Individual tab — after clearing your roster (remove all members, including those waiting validation).
Your subscription vs your Project Managers’ seats
| Team manager (owner) | Project managers (roster seats) | Linguists (project invite) | |
|---|---|---|---|
| Plan | Team Bronze / Silver / Gold — you pay the invoice | Same tier features as your Team plan | Full editing experience on assigned projects only |
| Billing | Single invoice for all seats + Extra Volume | Included in team manager’s subscription | Free — no seat, no invoice |
| AI word allowance | Per-seat included words (see Usage / roster) | Per-seat included words (shown on roster row) | Uses the project creator’s subscription |
| Can create projects | Yes | Yes | No — translates assigned segments only |
| Downloads TM / glossaries | Yes (per plan) | Yes (per plan) | No — project access only |
Note: Exact included word counts and pricing are shown on subscriptions.php when you select a plan.
Tips for team managers
- Each paid roster seat is a Project Manager licence — add colleagues who need to create and assign projects.
- Freelance linguists rarely need a roster seat; share the project URL instead.
- Check the roster regularly during busy periods so no one hits their included word cap unexpectedly.
- Yearly billing saves 10%. Bank transfer on yearly Team invoices is available on request for qualifying organizations.
- Private servers, custom NMT engines, and other enterprise options are available on Wordscope Team — contact Wordscope sales for on-demand features.
Wordscope is an all-in-one CAT tool, working seamlessly on both Mac and PC, that combines multiple machine translation engines, over a dozen specialized terminology tools, and the robust assistance of ChatGPT for Translators. It provides professional translators with advanced functionalities for translation, definition, rewriting, and much more.
Try now! Log in or Sign Up to receive a free Bronze subscription!
Trusted by thousands of professional translators in 40+ countries
Visit pro.wordscope.com to create a translation project.